How to automatically update your Slack status

Slack statuses are an underrated way to build remote team culture. 

Limiting your team to just two work states - available or not - doesn’t explore the full potential of Slack. Fully utilizing statuses has a few benefits: 

  • It creates more visibility within a team
  • It keep people better connected
  • It helps people focus without feeling guilty

Without a status, people often are unsure of when to send a message,  if they’re interrupting something important, or why someone isn’t replying. Productive remote teams like Zapier use statuses extensively, and many more remote teams are adopting specific Slack status policies. 

How to set your status manually

To set your status you need to first open Slack, click on your name, and click "Update your status"

Use one of the defaults (in a meeting, out sick, vacationing, working remotely), or set your own based on your current work state.

Be creative! You can set a status based on the current work you're doing (such as writing), or more general (focusing).

Slack statuses are valuable, but setting manual statuses can be a hassle. No one wants another thing to do when they’re prepping for a meeting or a sales call. 

How to set your Slack status with your calendar

Google Calendar

Gcal's Slack integration sends you notifications for calendar events, and can automatically update your status when you’re in a meeting. Check it out on the Slack marketplace


Oliv.ai

Syncs with your calendar to update your status just like Google Calendar, but also, manages your “do not disturb.” Oliv.ai is free, and you can try it out at this link.


Holopod Smart Calendar

Holopod Smart Calendar takes automating your status a few steps further. It works with both Google Calendar and Outlook calendar, and allows you to automatically update your status when you're in a meeting. It can also turn on Slack's Do Not Disturb. While other apps can do that, Smart Calendar takes it a few steps further. It allows you to program your calendar to trigger a custom status.

For example, if your calendar event has "lunch" in the title - an out for lunch status will appear in Slack. It can trigger any custom status you want, and teams are using it for statuses like collaboration time, coffee break, picking up the kids, and coffee break.

Other ways to automatically update your Slack status

Besides calendar integrations, there are a few ways you can now automatically update your Slack status. 

Zapier 

Zapier was the first tool to enable automatic Slack status updates through clever zaps. With Zapier, you can still do some really cool things such as: 

  • Set your “working hours” status based on the time of day
  • Set your status with 1-click on their chrome extension
  • Set a status with a tweet or SMS

Learn more here

Holopod Desktop

Along with the Smart Calendar feature, Holopod is the most flexible tool for updating your status. 

It automatically detects your state of work (eg. on a call or doing focused work) based on the tools you’re using, and updates your status accordingly. You can also manually set a status through the dropdown.

Holopod helps teams stay focused on important work, but also helps people have more productive conversations by finding the best times to chat. 

Automatically update Slack status

Try Holopod free here.

Why should you update your Slack status?

With all the tools out there, there's no excuse not to create more visibility within your remote team. Automatic Slack status updates are an easy way to help your team feel more connected and get better work done.

Slack statuses give you the opportunity to know who's online, who's busy, and when the best time to connect is. It helps create a feeling of community and energy - even when working remotely.